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Office Administrator/Accounting Clerk

Office Administrator/Accounting Clerk


BroadPoint, a Washington, DC-based professional services firm serving both commercial and federal clients, is looking for an energetic and accomplished Office Administrator/Accounting Clerk responsible for overseeing the basic accounting and administrative needs of our busy, professional office located in Bethesda, Maryland. Our staff of 75 people includes consultants who work in our offices or onsite with clients, sales and marketing people, and finance professionals. You will be reporting to the Director of Administration who works remote, however your “clients” will include the entire team.


As our Office Administrator/Accounting Clerk, you are at the hub of all activity. Your primary responsibilities include accounting support, office management and operational oversight. You could be the ideal candidate if you are an experienced hand at office work (no recent grads . . . please!) and a strong understanding of the importance and value of operational/administrative work in providing a foundation for others to perform their key duties. 


Principle duties and responsibilities:

The primary responsibilities are described below.


Finance/Operations Support

  • Work directly with Finance to ensure the signing of checks and contracts.
  • Enter invoices in our accounts payable system and route for approval.
  • Maintain and monitor our subcontractor files (contracts, 1099s and Certificates of insurance).
  • Prepare employee expense reports for review.
  • Prepare American Express bill and enter into accounting system.
  • Take deposits to the bank
  • Coordinate and support office events, such as holiday parties, special celebrations, birthday recognitions and departures.
  • Help with onboarding new employees, including training new employees on office procedures.
  • Manage the tracking and distribution of access cards/keys and parking passes/stickers.
  • Special projects and other duties as assigned.

Office Management

  • Support and coordinate Bethesda office needs including developing and implementing office systems to maximize efficiencies.
  • Serve as primary liaison between building engineers, the property manager, and BroadPoint regarding office quality and building issues, and coordinate service requests.
  • Manage the operation and supplies of all office equipment -- printers, copiers, the phone system, fax machine (yes, we still have one!) and the mailing machine -- including serving as the primary liaison with vendors for such services as telephone, copiers and the mail machine and assisting with technical issues that may arise.
  • Manage and control the inventory and order general office supplies such as business cards, paper for printers and copiers, FedEx and USPS mail items, kitchen supplies, office supplies for staff.
  • Assure that the conference rooms and workrooms are maintained in a neat and orderly fashion, including maintaining our plants and greenery.
  • Process incoming email, mail, faxes, and courier services.
  • Perform receptionist duties as needed.



  • 4-year degree
  • Demonstrable intermediate-level proficiency with Microsoft Office software.
  • Experience in an office where selfless pitching in is the mode of operation.

Skills and knowledge:

  • Ability to work as a team member and interact pleasantly and effectively with other staff and outside vendors.
  • Customer service focus and outlook.
  • Strong attention to detail.
  • Ability to complete projects timely and accurately with minimal supervision.
  • Highly organized individual who can manage a large volume of transactions.
  • Strong verbal and written communication skills.
  • Experience with federal contracts, including interaction with federal customers is a plus.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.